About the Company:
The company is a dynamic and rapidly growing business mastermind community. They serve high-level entrepreneurs through curated in-person events, community support, and transformational experiences. They are looking for a reliable, proactive, and resourceful, HIGH Level Executive Assistant to directly support the CEO and help keep the business running smoothly behind the scenes.
Role Summary:
As Executive Assistant to the CEO, you’ll serve as the client’s right-hand partner—keeping her organized, on time, and supported in both administrative and customer-facing tasks. You’ll play a key role in communication, scheduling, travel coordination, and member support. This is a remote independent contractor role requiring exceptional attention to detail, self-motivation, and a warm, professional presence.
Key Responsibilities
- Manage the CEO’s inbox and respond to emails with discretion and accuracy
- Own calendar management and appointment scheduling
- Coordinate travel logistics (flights, hotels, ground transportation)
- Prepare documents, emails, and correspondence on behalf of the CEO
- Provide concierge-level support to members and partners
- Organize and maintain digital files and documentation
- Monitor and assist with team meeting agendas, especially when the PM is absent
- Collaborate with Project Manager and team on execution of daily operational tasks
- Take initiative to learn company tools and systems (e.g., ContentFries, GoHighLevel)
- Perform ad hoc executive administrative tasks as needed
- Help with event tasks, support ongoing projects, send recaps or reminders, and ensure deliverables are completed on time
Qualifications:
- 2–3 years of proven experience as an Executive Assistant
- Excellent written and verbal English communication skills
- Strong organizational and time management abilities
- Familiarity with tools like Google Workspace, Zoom, Slack, Asana (or similar)
- Proficiency in GHL and ClickUp will be considered a plus
- Friendly, efficient, and professional attitude toward members and colleagues
- Able to work flexible hours that align with U.S. time zones when needed
- Proactive, adaptable, and solutions-oriented
- Internet connection and work setup suitable for consistent remote work
EXPECTATIONS:
- Maintain a well-organized and prioritized email inbox for the executive, ensuring that important communications are addressed promptly and unnecessary emails are minimized
- Effectively manage and update the client’s schedule, proactively address conflicts, and ensure smooth coordination of appointments for optimal operations
- Provide comprehensive and proactive administrative support that enhances the productivity and efficiency of the executive and the team
Job Offer and Benefits:
- This is a full-time position with working hours aligned to the Eastern Time Zone (ET)
- Compensation: Starting at $7.50 per hour, with the potential for an increase after successful completion of the probation period
- Candidates with a valid passport and U.S. visa are encouraged to apply, as occasional travel support may be beneficial
- Please note: We are currently hiring women for this role
No To Freelancers
WE DON’T CONTRACT “FREELANCERS”. We only hire people who want a long term, stable job and role with a growth-focused company. We don’t tolerate moonlighting, cheating on hours, or lack of respect for confidentiality and intellectual property. We are backed by a strong HR and legal team for this. You are honestly paid for the work you came here to do. If you want to be a freelancer and want a “gig” or a “for now” thing, we advise you use freelancer platforms like Upwork. That said, we pour a lot of love and growth into our team members, and we don’t want that to go to waste.
If you meet the qualifications and are interested, kindly complete the form provided below:
